Travel Reimbursement (with no honorarium/speaker fee)

SUBMISSION: Submit all requested documents (fully completed) within 30 days of expense date.

PAYMENT: Payment is generally sent within 30-90 days of submission date unless unforeseen delays occur.

Northwestern employees
(Staff, faculty and graduate students)

  • Original and itemized receipts
  • Indicate reimbursement cap (if applicable)
  • Event flier or email invitation
  • Mileage: provide to and from destination or map showing mileage
  • Flight receipt
  • Hotel receipt
  • Indication of group to be charged or chartstring number

*If traveling internationally, specify country and city (for per diem and currency conversion purposes)

Disbursement: Employees will receive reimbursement via direct deposit by default.  

Visitors, independent contractors, and affiliates

  • Visitor Expense Report form
  • Original and itemized receipts
  • Indicate reimbursement cap (if applicable)
  • Event flier or email invitation
  • Mileage: provide to and from destination or map showing mileage
  • Flight receipt
  • Hotel receipt
  • Indication of group to be charged or chartstring number

Disbursement: Visitors will receive a check by default.

For International Visitors, Independent Contractors and Affiliates

Wire transfers are available upon request and highly recommended and will require the following additional documents: